This privacy policy explains how Hello Aarhus/Erhverv Aarhus hereinafter referred to as the “Data Controller” (“we” or “us”) processes your information.
Data Controller
Hello Aarhus c/o Erhverv Aarhus
Kalkværksvej 16, 19. sal
8000 Aarhus C
Phone: 8612 7200
Email: hello@helloaarhus.dk
CVR: 1088 2400
Subscription
When you subscribe to Hello Aarhus’s services, we register a number of personal data about you, including:
- Name
- Place of employment
- Contact information
We collect this personal data in order to manage your subscription, inform you about services and our activities, and to improve our relationship with you. If you provide contact details of someone other than yourself for the subscription, you are responsible for ensuring that consent has been obtained to share that person's personal data with us.
We store your personal data for as long as it is relevant to the purpose for which they were collected or to meet any legal obligations.
Event Participants
If you register for an event through Hello Aarhus - either our own events or events where we handle registrations - we process your personal data, including your name, workplace, and contact details. We do this to execute the event, inform you about changes, and contact you afterward for feedback and to inform you about our activities.
In some cases, we may need to request sensitive personal data, such as allergies in connection with catering arrangements.
If you register someone other than yourself for an event, you are responsible for ensuring that consent has been obtained to share that person's personal data with us.
Photo and Video Material
When you attend our events, we take photos and record videos for use in our newsletters, on social media, on our website, or in press releases. If you do not wish to appear in photos or videos, you can contact us to request not to have your image displayed, or you can inform us of your wish before or during the event or activity in which you are participating.
Collaboration and partners
When you collaborate with Hello Aarhus, we register personal data about you
- Name
- Contact information
- Place of employment
This is necessary for establishing or maintaining a partnership with you and to inform you about our activities.
We store your personal data for as long as it is relevant to the purpose for which it was collected or to meet any legal obligations.
Other Contact with Us
When you contact Hello Aarhus by writing to our main email, calling our main number, filling out a contact form, or by calling or writing to employees at Hello Aarhus, we store personal data about you to be able to respond to your inquiry and to inform you about Hello Aarhus and our activities.
Newsletters and Other Marketing
When you sign up to receive our newsletter and other information from us, we collect and process information about you to send you relevant information.
You can always unsubscribe from our newsletter and be removed from our distribution lists by contacting us via email or phone.
Recruitment
If we receive application materials from you, either unsolicited or in connection with a job posting, we process standard personal data about you. This may include your photo, CV, and contact details, etc.
Hello Aarhus will never ask you to provide sensitive personal data in your application. If you voluntarily provide sensitive personal data such as political beliefs, union membership, ethnicity, or similar, we interpret this as consent to process this personal data in connection with recruitment for Hello Aarhus.
In some cases, we share your personal data with third parties, such as recruitment companies, software providers, or similar. We do this to facilitate the recruitment process.
We store your personal data until the recruitment process is completed. In some cases, with your consent, we may store your personal data after the recruitment process is completed to contact you regarding future job openings or similar.
Cookies
We use the following cookies on our website
- Necessary
- Technical
- Statistical
- Marketing cookies
With the following purposes:
- To market Hello Aarhus and our partners
- To analyze traffic on our website
- To create statistics on the use of our website
We use cookies on our website with your consent. You can withdraw your consent at any time by accessing our cookie banner or by changing your browser settings.
Cookies that are technically necessary for our website to function correctly are exempt from requiring your consent. Therefore, you may experience necessary cookies being set before you have given your consent.
Sharing of Information
Hello Aarhus collaborates with several data processors, with whom we sometimes share your personal data. This may include software providers, recruitment consultants, event venues, situational photos on social media, or similar.
The data processors are only allowed to process your personal data on our behalf and may not use the transferred personal data for their own purposes.
Your Rights
You have several rights in relation to our processing of your personal data. If you wish to exercise your rights, you can contact us by email or phone.
Your rights are:
- Right to information and access
- Right to rectification
- Right to erasure
- Restriction of processing
- Right to object
- Right to data portability
- Right not to be subject to automated decision-making
You can read more about your rights on the Danish Data Protection Agency's website.
